The 16 Best Conference Hotels for Hire in London

FAQs about Top Conference Hotels in London

How much does it cost to hire a hotel conference room in central London and beyond?

More commonly, hotel venues work on a hire fee. This can be further split into a per day/evening fee or simply per session, but this can be an excellent option if you’re not sure how many participants will visit. The hire fee rates for hotel conference spaces range between £500 to £8000 hire fee per day. You can also opt for a per conference delegate package model, with many locations charging per person price. This can be ideal if you’re expecting a smaller number of participants for private conferences, with rates ranging between around £30 but rising to £80, depending on location. (All data from Tagvenue.)

Which parts of London have the best hotels for a conference?

While your inclination may be to head straight towards central London, there’s also a huge range of conference hotels near London, or in the suburbs that are well worth a look. With many hotels providing modern amenities mixed with a dash of old-world class, you can’t go wrong with hotel venues around Marylebone with its slew of easy railway link options to ensure your guests get to where they need to be on time. Looking for something south of the Thames with a view of Westminster? Check out hotels near western Waterloo by Archbishop’s Park and Jubilee Gardens. Eastern St. James and the area around Charing Cross also provide a variety of hotels with conference facilities, putting your guests a stone’s throw from Piccadilly and the beating heart of London. If you’re looking for something away from the crowds, areas of West London and Heathrow Airport have some of London’s best convention hotels, alongside more relaxed conference venues in residential areas.

Do London conference hotels offer rooms for out-of-town guests?

One of the main advantages of booking a conference room in a hotel is that it does indeed provide accommodation for travelling guests. Keep in mind however that the hotel is also open for public use and attendees should be encouraged to book early with the hotel so as not to miss out. In certain cases, you may be able to ask who needs accommodation prior to the event and include the prices of their rooms in the overall event space package.

Are there any luxury hotels for conferences?

If you're planning something high-end, The London EDITION in Theatreland is a favourite. It's got style, space for up to 200 guests, and a reputation for smooth service. It is great for big corporate events or client-facing meetings. Prices start at around £3,000 per session. Another strong option is Canopy by Hilton London City, near Aldgate. It’s modern, well-located, and flexible, with space for up to 100 people and evening rates from about £4,000. People often mention how helpful the staff are and love the clean, modern design.

What are some cheap options for hotel conferences?

Yes, there are plenty. If you're watching your budget, Hotel Indigo London Paddington is a solid shout as spaces start at just £39 per hour. It's small, but perfect for boardroom meetings or interviews. Mercure London Hyde Park is another option nearby, from £49 an hour. Both are right by Paddington Station, which makes them handy if people are coming in from different parts of the city, or the airport. Reviews highlight good value for money and easy access.

Tagvenue team

Your Guide to Hiring Conference Hotels in London

Choosing the right hotel conference venue in London can feel overwhelming, especially with so many options available. But with a clear plan and the right tips from Tagvenue, you can easily narrow it down. Focus on these to make your event a success from the start:

Key Things to Keep in Mind When Booking a Conference Hotel in London

Budget and Guest Numbers

The first thing to lock in is your budget and expected number of attendees. These two factors will shape every other decision, from the size of the room to catering options and even venue location.

On Tagvenue, you can filter London’s top-rated hotel conference venues by:

Price
Capacity
Location

This helps you avoid wasted time and focus only on spaces that meet your needs. Knowing your numbers early also puts you in a strong position when negotiating rates or discussing packages with the venue.

Pick Your Seating Preference

Hotel conference venues in London are generally flexible with layout, but it’s important to choose a style that suits your event format. Consider:

Boardroom style for executive meetings or round-table discussions
Classroom style for training sessions or workshops
Theatre layout for large presentations or keynote speakers
Standing reception for networking-focused events

Make sure to confirm what’s included in the hire. Some venues may charge extra for certain layouts or furniture setup.

Location, Location, Location

London’s size and transport network make location a crucial factor. Think about how your guests will get to the venue:

Coming in by train? Choose locations near major stations like Waterloo, King’s Cross or Liverpool Street.
Flying in? Consider hotels with easy access to Heathrow or City Airport.
Driving? Ask about nearby parking or hotel valet services.

Also, take note of local amenities: restaurants, cafés, and hotels in walking distance add convenience for your guests and speakers.

Accommodation for Guests

If attendees are coming from outside London or if your event runs for more than one day, it’s smart to pick a hotel with on-site accommodation. This saves your guests the stress of commuting and adds comfort to their experience.

Many hotel venues offer discounted room rates for event attendees, so be sure to ask about group booking deals or room blocks when confirming your hire.

Checklist for a Stress-Free Event at a London Hotel Conference Venue

Organising a conference in London doesn’t have to be stressful as long as you cover the essentials. This quick checklist can help keep everything on track:

Defining Needs and Selecting the Venue

Start by listing out your core requirements:

Estimated number of guests
Preferred locations
Budget range
Catering style (buffet, plated meals, refreshments)
AV and tech needs

If possible, schedule a site visit to get a feel for the space and meet the venue manager. Don’t forget to clarify policies around payments, cancellation terms, and extra charges (e.g. late-night access, security, or AV hire).

Pro tip: Check out our blog post on how to choose a conference venue for a more detailed guide.

Logistics and Planning

Once your venue is secured, it’s time to finalise the details.

Catering: Discuss dietary requirements, serving times, and menu options with the hotel’s catering team. Many hotels offer excellent in-house menus with custom packages.
Audiovisual Equipment: Confirm what’s included—projectors, microphones, screens—and whether tech support is available during the event. Ask about any additional AV charges.
Transport: Plan for how guests will arrive. Will you need parking, a shuttle from a station or airport, or ride-share drop-off zones?
Accommodation: Secure room blocks early for out-of-town attendees or speakers.
Guest Speakers: If you’re hosting guest presenters, collect bios, headshots, presentations, and any tech needs well in advance. Confirm their arrival times and lodging if applicable.

Top Hotels with Conference Facilities

Here’s a quick selection of popular conference hotels worth checking out:

Radisson Blu Hotel, Bloomsbury – Large capacity, central location, full-day delegate packages
The Westminster London – Sleek, modern setup with flexible room sizes and top-tier AV
Courthouse Hotel Soho – Unique heritage setting with high capacity and on-site restaurant
Fitzrovia Hotel – A versatile, mid-size option near Great Portland Street, suitable for workshops
Pan Pacific London – Premium executive setting in the City, ideal for small boardroom sessions
Great Northern Hotel – Boutique option next to King’s Cross with stylish meeting lounges
DoubleTree by Hilton Kensington – Multiple room options, well-suited for breakout sessions or panels

With Tagvenue, you can easily browse and book hotel venues that match your exact event needs. Whether you're organising a team summit, industry panel, or full-day training session, we make venue booking simple, efficient, and stress-free. Check out our conference planning checklist for some extra help.

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Verified Reviews of Conference Hotels in London

Suzanne S.

Booked The Lounge Room at St Christophers Inn

4.9

The staff was lovely and very attentive, and all our requests were easily satisfied. It was very good for the price we paid - very good value. I would book again if the need arises. Excellent location.

Madeline M.

Booked Churchill Suite at Mercure London Hyde Park

4.9

I liked that the space had a outside window overlooking the square. It was a nice room. Spacious and well maintained. The correspondence was excellent. The event manager on the day was helpful

Lauren M.

Booked The Butterfly Room at Beaverbrook Town House

5.0

I cannot fault this venue. Beautiful space, helpful staff and incredibly reasonably priced. Would definitely explore hosting another event here!

Emily H.

Booked The Games Room at The Ampersand Hotel

4.8

Agata and the team were fantastic during every stage of booking. All of my questions were answered promptly, with Agata being very helpful. On the day of use, all the staff were friendly and the services were fab.

Sandra O.

Booked The Games Room at The Ampersand Hotel

4.0

Agata was a great co-ordinator. Julian the events assistant was a great help on the day - any question or requirement I had, he helped with with no issue. Lunch buffet was really nice. Pastries muffins and cookies during breaks added a nice touch to the day.

Mr V.

Booked Study Suite at Strathmore Hotel

4.0

Location and the facilities were great, the catering pricey for what we got. Helpful and supportive staff.

Jess H.

Booked Function Room at Islington Events Space | Public Space

5.0

The venue was beautifully decorated with fairy lights and a disco ball. The bar was well stocked on the night. The venue was responsive getting back to me as I had a few questions before the night and I was able to bring a DJ and equipment. All round it was a fab night and the venue was perfect!

Rachel J.

Booked The Terrace at Studio48 Bar & Kitchen

4.6

Cocktail jugs were huge Very reasonable min spend for a Saturday evening compared to other London venues The space was beautifully decorated and could bring own decorations Having a dedicated waitress on hand was great as she was always when we wanted to order drinks.